[Discuss] VLUG 2007 AGM Plea

[Andrew Willard]

Hi Everyone,

As some of you know, VLUG has existed since 1998 and during those years there have been ups and
downs, mostly ups which is great. However, at the present moment there are not enough people willing
to stand as members of the Board Of Directors (BOD), and that has created a major problem which 
requires immediate attention. In order to keep the club running in its current state, we need more
members to step up and fill the vacant positions. If you would like to contribute a small part of 
your time to a worthwhile cause, please put your name forward (to me by email) for the AGM on 
November 13 and help save your club.


Thanks from the current VLUG BOD.


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The following are the Director positions and the responsibilities of
each:

President:  Presides at all general meetings of the society and meetings of the directors. The 
President is chief executive officer of the society and supervises the other directors in the 
execution of their duties.

Vice President: carries out the duties of the president during the president's absence.

Secretary: Conduct the correspondence of the society; Issue notices of
general meetings of the society and meetings of the directors; Keep
minutes of the society and directors; Have custody of all records and
documents of the society except those required to be kept by the
treasurer and the Membership Director; Have custody of the common seal
of the society; and File reports as required by the Society Act.

Treasurer: Keep the financial records, including books of account,
necessary to comply with the Society Act; and Render financial
statements to the directors, members and others when required.

Membership Director: Keep and accurate database of all current members
of the society; Produce official membership cards.

Director At Large x2: Perform general society activities.

NOTE:  The president must have served as a director for at least one
term, but this rule may be waived, for the forthcoming term only, by
ordinary resolution at a general meeting.
________________________________________________________________________

We also have several non-director positions which are currently open for
volunteers if someone wishes to help out the club in other ways:

Publicity Coordinator: Liaise with Directors and general membership on promoting the society; 
Arrange promotional events; Maintain the current
membership brochure.

Meeting Coordinator: Line up presenters or other activities for monthly
meetings.